An effective procurement process requires continuous collaboration between purchasers, and suppliers to ensure better business outcomes and relationship continuity. A streamlined SRM request-response workflow is integral to this process.
With the RTS solution accelerator, purchasers, and suppliers can manage RFx creation, authorizations, and vendor responses through a DocuSign interface that is integrated with the SAP environment. This helps in completing the process faster while having complete visibility and end-to-end traceability of document signature & approval processes.
A purchaser in the buyer organization starts the procurement workflow by creating an RFx document in SAP and adding the manager along with a list of pre-defined suppliers as recipients. Purchaser can now self-sign the document within SAP which triggers the workflow.
Purchaser’s manager in the buyer organization receives the RFx document through email and signs the document using a DocuSign web interface after a review. The signed document automatically gets uploaded into the supplier portal for all the pre-defined bidders.
All the bidders can view the RFx document in their supplier portal, prepare the response document and sign the response using the DocuSign pop up within SAP. The response document get uploaded into SAP RFx. document for the next actions.
RTS accelerator automatically downloads & uploads the required documents at necessary steps across the SRM RFx workflows thereby reducing the time taken to apply signatures.
Users at both buyer & supplier organizations can use the DocuSign pop-up within SAP environment to review and apply their signatures. This helps in executing the process efficiently.
At any point in the workflow the purchaser and manager at the buyer organization can get the complete visibility of the internal process steps and external (bidders) process steps. This helps in better oversight and faster reconciliation when required to audit.
In the effort to enable last-mile digitization, RTS has created digital signature accelerators to simplify authorizations in enterprise workflows. This has helped us become a partner of choice for DocuSign® as they expand the coverage of the DocuSign Agreement Cloud to include leading ERP systems.