Contract Life Cycle Management – SAP, DocuSign CLM
September 26, 2021
Global Trading – Digital Signature Management – SAP, GTS, DocuSign
September 19, 2021DIGITAL SIGNATURE
Making SEPA mandate signature process easier & error-free.
When a seller organization needs to ship items to a recipient organization in a different country, several documents need to be verified and signed by government agencies. SAP enables this process by providing the GTS system for all parties to access the necessary documents.
Before adding RTS accelerator, signing documents, for example a Customs Declaration document, outside the SAP environment, manually moving the document between SAP and DocuSign, and updating the signature status in SAP lead to inefficiencies and inadequate oversight. Further, when Customs Broker and the Customs Officer, the designated signatories in government agencies, sign the declaration document, the signature status does not automatically reflect in SAP.
RTS accelerator enables users to sign the documents, in this case Customs Declaration document, within the SAP environment and automates the movement of documents and signature status as applicable, making the process efficient and increasing the visibility of signature application across the workflow.
A solution concept video
Integrating SAP SEPA with DocuSign
Key Capabilities
Helping enterprises simplify document signature process in a global trading scenario.
WORKFLOW INITIATION
The initiator, a representative from the payer organization adds the required recipients, such as approvers and vendors, and uses the DocuSign Signature Interface Pop-up within SAP to self-sign the mandate.
AUTOMATIC DOCUMENT MOVEMENT
Once the initiator self-signs the SEPA document, RTS accelerator automatically uploads the document to DocuSign and sends an email to the next defined signatory, in this case an approver in the payer organization.
MANDATE APPROVALS
Once the approver reviews and signs the SEPA mandate document, the next signatory, in this case, a designated person in the payment recipient organization reviews and signs the document.
PROCESS COMPLETION
Once all signatories apply their digital signatures, all signatories receive an email with the certificate of completion. Further, the users of the payer organization can also view the certificate of completion and signed documents in SAP, within the respective operational document.
STREAMLINED SEPA MANDATA EXECUTION
Efficient execution of SEPA mandate signature workflows through integrated digital signature accelerator enabled signature processes within the SAP environment and automatic movement of necessary operational documents between SAP and DocuSign.
END-TO-END TRACEABILITY
Increased visibility of SEPA mandate signature application status with automatic updates of the workflow & operational-document status between DocuSign and SAP.
Benefits
- Increased ease and elimination of potential errors with RTS accelerator automating multiple tasks
- Better oversight of SEPA mandate execution process with increased visibility of SEPA document movement between DocuSign and SAP
- Increased process auditability with end-to-end traceability of SEPA mandate execution workflows
- Increase efficiencies while also enhancing customer experience by reducing hassles across the work flow and by eliminating manual interventions
DocuSign® Partnership
In the effort to enable last-mile digitization, RTS has created digital signature accelerators to simplify authorizations in enterprise workflows. This has helped us become a partner of choice for DocuSign® as they expand the coverage of the DocuSign Agreement Cloud to include leading ERP systems.