We transform paper-based signature management in the Purchase Order workflow to an automated, secure and trusted digital signature

Organizations typically establish stringent approval mechanisms with multiple approvers to ensure that all purchases fulfill valid business objectives. While adopting digital signatures, enterprises often create a parallel workflow on the digital signature platform, thus losing visibility of the PO generation process.

With the RTS digital signature accelerator, PO authorization can be overseen & managed from within the enterprise’s SAP environment.

A solution walkthrough video

Integrating DocuSign with the SAP environment for Purchase Order process

https://youtu.be/GGPyQ2AU7Zc

Key Capabilities

Improving enterprise visibility of multi-party Purchase Order generation process

PURCHASE ASSISTANT

PURCHASE ASSISTANT

Starts the workflow by creating Purchase Order (PO) document with pre-configured details of approvers; signs with digital signature from within SAP

PURCHASE OFFICER

PURCHASE OFFICER

Reviews Purchase Order on SAP and initiates release by adding digital signature on a DocuSign popup window from within SAP

PURCHASE MANAGER

PURCHASE MANAGER

Verifies and approves Purchase Order document by adding his/her digital signature on the DocuSign interface from within SAP

VENDOR

VENDOR

Accesses and reviews the PO document, accepts the order, and signs the document through the DocuSign interface to complete the signing ceremony

SIGNATURE ACCELERATOR

SIGNATURE ACCELERATOR

Uploads the signed Purchase Order document and Certificate of Completion to the original operational documents automatically.

HASSLE-FREE AUTHORIZATIONS

HASSLE-FREE AUTHORIZATIONS

Maintain complete oversight of multiparty Purchase Order approval and reconciliation workflows within SAP environment using digital signature accelerator

Benefits

  • Streamlined approval process with ERP capturing all signed approvals
  • Increased visibility of the PO approval process within ERP system
  • Faster reconciliations of documents with reduced risk of audit loss
  • Improved traceability of Purchase Order workflow with process being managed within SAP
 

DocuSign® Partnership

In the effort to enable last-mile digitization, RTS has created digital signature accelerators to simplify authorizations in enterprise workflows. This has helped us become a partner of choice for DocuSign® as they expand the coverage of the DocuSign Agreement Cloud to include leading ERP systems.

Talk to our Experts

We collaborate with your IT and Business teams across the journey of implementing digital signature solutions from concept to rollout for a variety of business work flows in an SAP environment.